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SPORT IS
Tax Receipting Procedures
Ontario
Sailing
Member Clubs
Sport IS Development Fund Objectives
Funds may only be collected and re-distributed for any of the following objectives:
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To support the youth of
Ontario
to achieve personal success through sport.
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To support the development of athletes in
Ontario.
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To support the development of coaching skills in
Ontario.
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To support the development of officials/referee skills in
Ontario.
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To support the development of leadership in sport in
Ontario.
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To support the development of a strong and focused sport delivery system in
Ontario.
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To support the Sport IS promotional campaign.
Member Organizations in good standing with Ontario Sailing are eligible to participate with Ontario Sailing in conjunction with SPORT IS in the tax receipting program. The club will complete the SPORT IS Fundraising Project Application Form which can be found in the Templates section below.
Once the form is completed by you, contact Ontario Sailing for a recommendation letter. Ontario Sailing will then email you a letter stating that your organization is a member in good standing. You will need to include this letter along with a sample of an applicable Appendix C (template can be found below) as well as any promotional material for the solicitation of funds to Sport IS along with a cheque for $50 made payable to Sport IS.
Once the application form has been approved by SPORT IS, they will notify you directly with the Project File Number, which is to be used with all correspondence referencing that file.
The club needs to provide a coordinator/contact person who will accept all donations on behalf of the project/club. This coordinator will supply each donor with an approved Appendix C to be completed AND SIGNED for each donation.
Once a sum of donations is received, the club will issue one cheque, payable to Sport IS, for the full amount of donations being submitted. This should be done on a consistent basis, once per month/quarter. Also to be sent to Sport IS with the above cheque is the following:
- Original Appendix C for each donor (template below)
- Copy of cheque/credit card slip for each donor
- Copy of proof of deposit that shows each donation being deposited into the member organization’s bank account
- Appendix D (template below)
In addition to the above, an Excel spreadsheet needs to be e-mailed, with each donor’s name, address, city, postal code, and amount donated, to Ana Maria Vela at avela@sportalliance.com in order for Sport IS to mail receipts directly to each donor in a timely manner. The template of the Excel spreadsheet is listed in the templates below.
Once Sport IS has received all necessary paperwork they will send a tax receipt directly to each donor and issue a cheque back to the member organization minus a fee of 5% on total donations plus $2 per tax receipt issued.
It is the club's responsibility to keep accurate records of donations, and how the donations are spent. Sport IS will require a report of how funds have been allocated each year, including copies of receipts, along with a reapplication form and payment of $25 each year.
Templates:
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